Extracurricular activities
In addition to regular curricular activities such as classes, experiments, and practical training, extracurricular activities are an important part of university life.Extracurricular activities not only allow you to make many friends, but also give you a good opportunity to broaden your horizons and cultivate a rich sense of sensibility.In addition to general clubs, there are also unique circles related to the ocean.
Details:Alumni Association-Student Circle List
University festival
University festivals run mainly by students are held at Shinagawa Campus and Etchujima Campus.
Etchujima Campus "Kaio Festival"
Part65
Date: Saturday, June 2025th to Sunday, June 6th, 14
Details:Kaio Festival Homepage
Shinagawa Campus "Umitaka Festival"
Dates: Saturday, November 2024nd, Sunday, November 11rd, and Monday, November 2th, 3
* Contents may be changed or canceled depending on the situation.
Details:Umitaka Festival Homepage
Forms for extracurricular activities
Procedures for extracurricular activities
Forms for extracurricular activities
1. Various forms
When submitting the form below, be sure to report it to your advisor.Also, for forms that require the signature and seal of an advisor, be sure to obtain their signature and seal.Please note that documents without the advisor's signature or seal will not be accepted.
| Submission time | Style | Points to note |
|---|---|---|
| monthly 15 days |
1. Extracurricular activities schedule | At the beginning of each month, we will send a form to extracurricular activity groups by email. Please fill in the following month's schedule in the "Extracurricular Activity Schedule," fill in the previous month's activity summary and safety report in the "Activity Report (including Extracurricular Activity Safety Confirmation Report)," andMust be submitted by the 15th. If you do not submit this form, you may not be able to use campus facilities. |
| ② Activity report (including extracurricular activity safety confirmation report) | ||
| 3/XNUMX | ① Application for continued certification of extracurricular activities group | Please submit this if you wish to continue extracurricular activities. |
| ② Club room use application form | Please submit this if you wish to use the club room. Please note that due to the increase in extracurricular activity groups, there is a shortage of club rooms, so depending on the results of the screening process, you may not be able to use a club room. |
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| ? Member list (new 2nd to 4th year students) | The list of members must also be submitted when the club is formed, when there are changes in the members, such as a change in leadership. | |
| ⑦ "Member list" for sports safety insurance (new 2nd to 4th year students) | Sports safety insurance is a one-year contract with the expiration date for insurance coverage being March 31st, so new second, third and fourth year students must complete the insurance renewal procedure for the new school year by March 31st of the previous year in order to participate in activities in the new school year. New first year students and additional students in their second year or above must complete the insurance procedure for the new school year as soon as the list of new students and additional upperclassmen has been compiled. | |
| ④ Annual activity plan | To prepare an activity plan for fiscal year 8. | |
| ⑥ Safety measures manual (any format) | Create a manual to prevent accidents during extracurricular activities. | |
| ⑤ Rules (any format) | Please submit the information as it needs to be verified. | |
| 4/XNUMX | ? Previous year activity report | Submit a report on activities for the year. |
| ② Previous year's "Income and Expenditure Statement" | Submit the fiscal year 7 amount. The department head (advisory teacher) will audit the evidence, the receipts. |
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| ③ Income and expenditure budget | Submit the fiscal year 8 amount. | |
| ④ Member list (new first-year students added) | Submit an additional version for new first-year students. | |
| ⑤ Sports Safety Insurance Certificate (for new first-year students) | New first-year students and additional students in their second year or above must complete insurance procedures for the new academic year as soon as the list of new students and additional upperclassmen is compiled. | |
| (Applicable organization) Drug handling notification form | The notification of drug handling must be submitted only by organizations that handle drugs. | |
| その Every time |
1. Training camp facilities and training camp applications | When using on-campus training facilities or when conducting off-campus training, this form must be submitted at least one week before the event. |
| ? Application for participation in external matches and tournaments | To be submitted when competing with other universities or external organizations.Also, when participating in the competition, submit a document that shows the outline of the competition.Both must be submitted at least one week in advance. | |
| 3. Report on results of external matches (any format) | If you have achieved excellent results in an official match, etc., submit a copy of the match result, such as a certificate of commendation. | |
| ④ List of poisonous and deleterious reagents | Submit when the drug is first handled or when there is a change. | |
| ⑤Poisonous and Deleterious Substances Checklist | Clubs that store chemicals in their club rooms must submit this to their advisor twice a year (September and March). | |
| ⑥ Pond cooperation request (towing and lifting) [Etchujima Campus] | Submitting towing/unloading of a vessel at least one month in advance when assistance from staff is required. | |
| ② Application form for crowdfunding and external grant funding Income and Expenditure Report(12.0 KB) |
Organizations that are seeking donations through crowdfunding or other methods, or that are applying for grant programs that involve receiving external subsidies from the university, must consult with the Student Support Committee in advance by filling out an application form and then submit an income and expenditure report afterward. | |
| When newly formed First screening |
? Notification of organization formation (19.6 KB) | Enter and submit the necessary items for formation. |
| Member list (48.5 KB) | It should be created in the current situation at the time of application. | |
| 1 year activity plan(21.1 KB) | Create and submit an activity schedule for the year. | |
| Bylaws (any format) | Create and submit the rules of the organization (regulations of the department). | |
| Crisis management manual (any format) | Create and submit a crisis management manual for the organization. | |
| When formed (at the time of the first deliberation) |
Member list (48.5 KB) | It should be created in the current situation at the time of application. |
| One-year activity status report (any format) | Create and submit a report summarizing the activity status for one year. | |
| Approval letter from student government (any format) *Approval after one year of provisional membership | You must have the municipality certify that you belong to the municipality of the campus you belong to (Shinagawa Campus Self-government Committee, Faculty of Ocean Engineering Student Association). | |
| Dissolution | Notification of Dissolution of Extracurricular Activities Group(13.7 KB) | If you do not intend to continue the group, please submit it promptly. |
2. Where to submit
Shinagawa Campus: Student Life Section, Student Services Division
Etchujima Campus: Etchujima Campus Student Support Section
